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FWS employees must be paid on time for all hours worked.

Employers are prohibited from accepting voluntary services from any FWS employee.

Hourly Rate Requirements

  • At least the federal minimum wage
  • The fair market wage consistent with the geographic region, the type of work performed, the employee’s proficiency, the position responsibilities, and experience required
  • Determined by the employer and if needed, in consultation with The University of Utah Division of Human Resources
  • May not be established or changed based on FWS status

Departmental Contribution

In general, the FWS program will fund 75% of the gross hourly wage up to $10.00/hour. Employing departments will fund the following FWS employment costs:

  • 25%, hourly wage up to $10.00/hour
  • 100%, hourly wage over $10/00/hour
  • 100%, employer paid taxes: FICA, Worker’s Compensation, Unemployment Insurance
  • 100%, employer paid benefits: Transportation Fee, Health Insurance provided under the Affordable Care Act.
  • 100%, hourly wage paid for hours worked over the maximum allowed hours

Hourly Wage Example: An on-campus department employing a student at $11.00/hour will pay $3.50/hour of the gross hourly wage - $2.50/hour (25% of $10.00/hour) plus $1.00/hour (100% of $1.00/hour).


FWS earnings are taxed in the same manner as any other temporary student position. Income taxes are withheld according to the W-4. FICA taxes apply during periods of non-enrollment.

Unallowable Pay Types

FWS cannot fund any wages other than regular hourly pay. Wages not paid as regular hourly pay will be charged 100% to the employing department. This includes, but is not limited to:

  • Salary
  • Stipends
  • Commissions
  • Bonus
  • Overtime
  • Shift Differential
  • Holiday Leave
  • Vacation Leave
  • Sick Leave
  • Retroactive Pay
  • Other Pay

Disallowed Wages

Wages are not FWS wages if earned and/or paid under the following conditions:

  • No valid JRN
  • In excess of the FWS award amount
  • Before or after the authorized award period
  • Incorrect ePAF
  • During a period the student is not eligible for FWS funding
  • After notification by the FWS Coordinator that the JRN has expired
Last Updated: 7/13/18